Document Standards for eFiled Documents

Here is an overview of the document standards as adopted by the Judicial Committee on Information Technology (JCIT):

  • The document dimensions must be exactly 8.5 inches wide by 11 inches tall.
  • A scanned document must be made text-searchable using optical character recognition software (OCR), which you may have to purchase. Some scanners and scanning software may have that capability. All scanned documents must have a text resolution of 300 dots per inch (dpi) for black and white documents. Any documents filed with color images must have a minimum resolution of 600 dpi.
  • An e-filed document may not contain any security or feature restrictions including password protection or encryption and may not contain embedded multi-media video, audio, or programming. Documents may not contain package PDF’s. PDF’s should not be embedded inside of another PDF. A court may require that multiple PDF documents be combined into a single PDF document and bookmarks used to separate content appropriately. The content of the document should not depend on bookmarks.
  • Any eFiled document filename should contain only alphanumeric characters that are part of the Latin1_General character set. No special characters are allowed and the length of the filename should be restricted to 50 characters.

Additionally:

  1. Documents must include the filer’s contact information in the signature block including name, address, phone number and email address. An electronic signature consists of /s/ [attorney name] in the signature line.
  2. PDF documents must not contain links to outside URLs to documents outside itself.
  3. PDF documents may not contain active email links.

NOTE: While you are required to submit PDF files for an eFiling, you an upload a wide variety of files to FileTime and we will convert those files to text-searchable PDF files for you. The list of file types you can upload to FileTime includes: Microsoft Word (.doc and .docs), WordPerfect (.WPD), JPG, JPEG, BMP, TIF, XLS and XLSX, PPT and PPTX, and many more.



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