What do I do when my filing exceeds the maximum file size?

The eFileManager system allows a maximum file size of 35 MBs for all documents in a submission. Therefore, FileTime prevents you from completing the upload of any document that causes your file size total to exceed 35 MBs. This could be a single document exceeding 35 MBs in size or multiple documents which added together exceed 35 MBs.

FileTime Displays for you the total file size of documents you have already uploaded for the submission. In Figure 1 you see that the total is 14.68 MBs.

Generally, exceeding the file size limitation only happens with scanned documents as they are much larger than word processor documents that are converted directly to PDF files.

If you receive a warning from FileTime that the document you are attempting to upload will cause you to exceed 35 MBs you have two options:

1. Reduce the size of the document(s)

Start trying to reduce the file size. There are two things you can check to make sure that you are creating the smallest possible file size for your scanned document(s:

  • If possible, upload the native Microsoft Word document to FileTime and let FileTime convert it to a more compact text-searchable PDF for you.
  • Make sure you are scanning in black and white only, no color
  • While 300 dpi is the standard in the eFileTexas system for scanned documents, change you scanner setting down to 200 dpi and rescan your documents. This makes a file size considerably smaller.
  • Use other software to reduce the size of the PDF file(s)

2. Make Multiple Submissions

A. You Have Multiple Files to Submit and they are all less than 35 MBs each

If your submission consists of one, or more filing, with multiple documents, the easiest solution is to make two or more submissions containing documents that do not exceed the 35 MB limit per submission.

For example, suppose you are submitting two filings in a submission for a case and there are 3 documents with a total file size of 40 MBs. Filing1 contains one document 10 MBs in size and Filing2 contains two documents containing a total of 30 MBs. Submit Filing1 as a submission and Filing2 as a new submission. Use the general guidelines in B below regarding the cover letter and the submission process.

B. At least one of your files is larger than 35 MBs

Sometimes, however the issue is that a single document exceeds 35 MBs.

You need to split it to two or more separate documents so that each part does not exceed 35 MBs. If you have a software program like Adobe Acrobat Standard or Professional, you can do this within the document. If you do not have this option you need to physically separate the pages of the document, rescan them and name then something like Exhibit A - Part 1, Exhibit A - Part 2, etc.

You will then have to file each part in a separate submission. On each of the subsequent submissions contains the remnants of the original document:

Example:

Allison needs to submit a Motion to Compel (Word doc, .02 MBs), Exhibit A (scanned PDF, 39.73 MBs), Exhibit B (scanned PDF, 4.16 MBs) and Exhibit C (scanned PDF, 12.09 MBs).

She decided to split Exhibit A into two parts: Part A is 23.62 MBs and Part B is 16.11 MBs).

She then created a cover letter that was a simple Word Doc that stated had COVER LETTER as the page title and the body of the letter simply stated "This is the second half of Envelope Number[ ] and contains the second half of Exhibit B along with Exhibit B and C.

She then began the first filing and the uploaded documents resembled Figure 2.

Note the Comments she made to the clerk in this initial submission

After she completed the initial submission she noted the Submission ID number and entered it into her cover letter for the Envelope Number.

She then started the second submission to file the second half of Exhibit A plus Exhibits B and C.

She uploaded the cover letter as the lead document in jurisdictions where attachments are allowed so it receives the file stamp and then uploaded the remaining documents as attachments. Figure 3 shows what the uploaded documents look like in FileTime.

She chose No Fee Filing as the Filing Code for the follow up filings.

If the jurisdiction was one that does not allow attachments, she would have uploaded each segment of the document as a lead document.

Note the comments to the clerk in the Comments field.

The above are general suggestions should work in most jurisdictions but each has its own requirements. The safest choice, if you do not want to risk doing all that work only to have the submission(s) rejected is to call the clerk of court for the jurisdiction and ask for instructions.

eFiling

  1. Return for Correction Filings
  2. Why Am I not Able to eFile?
  3. Is Silverlight a system requirement for efiling?
  4. What Does Returned for Correction Mean?
  5. Clerks Can Make Changes to eFilings
  6. Missed Deadline Because of An eFiling System Failure
  7. How do I Submit a Filing for a new case?
  8. After submitting the filing, what happens next?
  9. How do I cancel a Filing?
  10. How do I resume a canceled filing?
  11. Can I file at any time of day or night?
  12. Can the system be used to initiate cases or to file into existing cases?
  13. How do I add a party to a case?
  14. What is a filing code?
  15. Why isn't case available for filing?
  16. How to get bank to remove (pre-authorization) fees for a rejected filing
  17. What do I do when my filing exceeds the maximum file size?
  18. eFilers Can Direct Additional Copies of Status Emails
  19. Viewing the Case Service Contacts History
  20. Associating Service Recipients with Case Parties
  21. Guidelines for eFiling
  22. How to eFile Medical Records
  23. Time Sensitive Filing Rejected
  24. How to Use the Archive Feature
  25. Using the Case Party Templates Feature
  26. Failed vs Returned for Correction Filings
  27. Archiving old Cases, Submissions, Filings
  28. View the Case Service Contacts/Recipients List before eFiling
  29. FileTime FREE Fax Service
  30. Manage Your Firm's Case Service Contacts
  31. How to I see all the filings in this case and open all of the documents?
  32. Send an Administrative Copy of eService Notifications to Your Legal Assistant
  33. What is the purpose of the Courtesy Copy feature in FileTime?
  34. Document contains Invalid Fonts
  35. PDF document security alert
  36. Where to enter my Case Title
  37. Can I search by case or by Case Party?
  38. Document contains fillable-text fields
  39. How do I update or change a case party name?
  40. Can I go back and add the case style to a submission?
  41. Why did the Repair button show up when I uploaded my document?
  42. How to pay an unpaid eFiling Fee?
  43. How to file as a court receiver?
  44. How to change the case party represented by counsel?
  45. How to obtain my court assignment and cause number?
  46. Refund submission fees for indigent filing?
  47. How to combine searchable and non-searchable PDF files?
  48. How to eFile a document containing sensitive data in Harris District
  49. How to resubmit a returned for correction filing
  50. How to resolve a Failed Filing
  51. Error: Unknown filing codes not allowed
  52. Why no File button for a case?
  53. Document seems to be stuck on 100%.
  54. How to pay outstanding court fees by eFiling
  55. Not able to upload file
  56. How to print a proof of submission in FileTime
  57. My payment account does not display
  58. You need to update the security on your web site
  59. How do I view the archive file?
  60. Filing Still Showing Submitted
  61. Can I eFile into a case "Under-Seal?"
  62. Why was my filing rejected?
  63. What is the difference between "rejected" status and "submission failed" status?

Feedback and Knowledge Base